Privacy Policy for Denham Bowls Club
Introduction
Denham Bowls Club (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the General Data Protection Regulation (GDPR) and other relevant laws. By using our services, website, or engaging with us in any way, you agree to the practices outlined in this policy.
1. Information We Collect
We collect personal data that is necessary for the services we provide. This may include:
- Personal Information: Name, address, phone number, email address, date of birth, and membership details.
- Financial Data: Payment details for club fees or event participation.
- Website Usage Data: IP address, browser type, and cookies to improve user experience and for security purposes.
- Communications: Any correspondence or inquiries made through our website, email, or other communication channels.
2. How We Use Your Data
We use the personal data collected for the following purposes:
- To manage club membership and provide services related to Denham Bowls Club.
- To communicate with members regarding club news, events, and updates.
- To process payments for membership fees, events, or other services.
- To improve and personalize the website experience.
- For internal record keeping and legal obligations.
We will never sell or rent your personal information to third parties.
3. Legal Basis for Processing
We process your personal data on the following legal bases under GDPR:
- Contractual Obligation: To fulfill our obligations under the membership agreement or when you sign up for events.
- Legitimate Interests: To communicate with you about club updates or events and to manage our day-to-day operations.
- Consent: Where required, we will ask for your consent to process your data for specific purposes, such as marketing communications.
4. Data Sharing and Disclosure
We may share your personal data with third parties in the following circumstances:
- Service Providers: We use third-party services to manage payments, send communications, or host our website. These providers are GDPR-compliant and only process data on our behalf.
- Legal Compliance: We may share personal data to comply with legal obligations, such as responding to a court order or cooperating with government authorities.
- Club Affiliations: As part of our role within the wider bowls community, we may share relevant data with national and regional bowls associations when required.
5. Data Security
We are committed to ensuring that your data is secure. We use appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy. This includes fulfilling any legal, accounting, or reporting obligations.
7. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can ask us to correct any inaccurate or incomplete data.
- Right to Erasure: You can request the deletion of your data in certain circumstances.
- Right to Restrict Processing: You can request that we limit how we use your data.
- Right to Data Portability: You can request that we transfer your data to another service.
- Right to Object: You can object to the processing of your data, particularly for direct marketing purposes.
- Right to Withdraw Consent: If we process your data based on consent, you can withdraw this consent at any time.
To exercise any of these rights, please contact us at [contact details].
8. Cookies
Our website uses cookies to enhance user experience and improve website functionality. Cookies are small text files placed on your device. You can control and delete cookies through your browser settings. For more information, see our Cookie Policy.
9. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices of these other sites. We encourage users to read their privacy policies when visiting these websites.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Please review the policy periodically to stay informed about how we protect your personal data.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:
Denham Bowls Club
Denham Way, Denham, Uxbridge UB9 5AX
01895 832346